Privacy and Information Practices Analyst
University of California Santa Cruz
POSITION SUMMARY Privacy and Information Practices Analyst
Location: Santa Cruz
Job ID: 61160
JOB POSTING
HOW TO APPLY
For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the https://shr.ucsc.edu/talent-acquisition/applicant_resources/index.html on our Talent Acquisition website.
• https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html
• https://shr.ucsc.edu/talent-acquisition/applicant_resources/troubleshooting.html
• https://shr.ucsc.edu/talent-acquisition/applicant_resources/tips-for-applicants/index.html
• https://shr.ucsc.edu/talent-acquisition/applicant_resources/Frequently-Asked-Questions/index.html
INITIAL REVIEW DATE (IRD)
Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant’s behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, https://shr.ucsc.edu/talent-acquisition/applicant_resources/ird-and-applicant-review-process.html.
The IRD for this job is: 11-27-2023
ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Office of the Chancellor is the lead administrative office overseeing all areas of the University of California, Santa Cruz. As part of the Chancellor’s Office, the Office of Campus Counsel supports the mission and purpose of the University of California, Santa Cruz campus and the UC system-wide Office of General Counsel. The Office of the Campus Counsel is responsible for representing the campus on all legal matters, including supporting the Office of Privacy & Information Practices. Privacy & Information Practices administers the campus’s response to requests for public and subpoenaed University records and provides technical and practical assistance to the campus on matters related to public access to and disclosure of information maintained in University files. As representatives of the Chancellor’s Office, immediate staff are expected to model the UCSC Principles of Community in their interactions with senior leaders, faculty, students and staff at all levels of the organization, with colleagues throughout the UC system and in their interactions with agencies, organizations and individuals outside of the UC system.
More information can be found at: https://infopractices.ucsc.edu/
JOB SUMMARY
Under the general supervision of the Privacy & Information Practices Director, the Privacy & Information Practices Analyst serves as a knowledge expert in the arena of public records, information practices, and third-party subpoenas. The Privacy & Information Practices Analyst accepts, examines, analyzes, and processes public records and information practices requests, and subpoenas within legal time constraints of the California Public Records (CPRA), Information Practices Acts (IPA), and related statutes and the University of California policies and contributes to maintaining a privacy program that promotes privacy policies, standards, and practices. The incumbent must work in an environment that requires a high level of confidentiality.
APPOINTMENT INFORMATION
Budgeted Salary: Salary Range $80,300 – $93,400/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
Benefits Level Eligibility: Full benefits
Schedule Information:
• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day
Employee Classification: Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-Represented
Job Code Classification: PROJECT POLICY ANL 3 (007398)
Travel: Never or Rarely
Duties and Responsibilities:
20% – Analyze Records
• Analyzes records and record requests within the context of the regulatory environment, ensuring non-disclosure when appropriate. Analyzes subpoena and supporting documentation to determine validity and adequacy.
15% – Electronic Discovery
• Performs or coordinates electronic and forensic collections and internal investigations.
• Assists Campus Counsel’s office in the collection of electronically stored information. Creates electronically stored information productions.
15% – Record Retrieval/Internal Communication
• Conducts the fact gathering necessary for the retrieval of records and information.
• Identifies and contacts internal staff record custodians at all levels providing details of request and overview of laws and regulations, communicating the university’s obligation to respond, and coordinates collection with record proprietors.
15% – External Communication
• Interacts with external entities to negotiate due dates and obtain documentation sufficient for release of confidential and highly sensitive medical and mental health, including doctor-patient and psychotherapist-patient privileged records, employment, and education records.
• Drafts, edits, and modifies documents including correspondence, reports, presentations, and proposals for external transmission and/or review by director, analysts, attorneys, and/or paralegals
15% – Organize Records
• Filters, scans, organizes, and synthesizes large quantities of records (electronic and hard copy) and other information for own action or by director, analysts, attorneys, and/or paralegals.
15% – Privacy Program
• Contributes to maintaining a privacy program that promotes privacy policies, standards, and practices which align with legal requirements and the UC Privacy and Information Security Initiative (PISI).
• Reviews agreements under negotiation with suppliers or other third parties with which University data is shared, to ensure that UC privacy, data breach, and confidentiality requirements are met.
5% – Training
• Provides formal and informal training to individuals or small groups as needed, or upon request.
APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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